When an employment relationship ends, Indian labour laws provide specific guidelines to ensure fair treatment of employees. Two of the most important components in this regard are severance pay and gratuity.
While both payments may arise at the end of employment, they serve different legal purposes and are governed by separate legislative frameworks. This article will help employers understand the distinctions between severance pay and gratuity.
The primary distinction between severance pay and gratuity lies in their legal underpinnings.
Severance pay is governed by the Industrial Disputes Act, 1947 (IDA), which addresses retrenchment, layoffs and certain forms of employee termination. Specifically, under Section 25F, employers are obligated to provide severance compensation to employees with at least one (1) year of continuous service. This compensation is calculated at 15 days of average pay for every completed year of service.
On the other hand, gratuity is governed by the Payment of Gratuity Act, 1972, designed to reward long-term service. Eligibility for gratuity requires a minimum of five (5) years of continuous employment. Gratuity is calculated as 15 days of salary for each year of completed service, subject to a statutory ceiling, currently capped at ₹20 lakh. Unlike severance, gratuity is payable upon retirement, resignation, or incapacitation of the employee.
Employers, especially those engaging large workforces, must ensure compliance with these laws to avoid potential legal pitfalls. Consulting an employment lawyer in Delhi can help you understand how these provisions apply to different employee categories and contract structures.
The purposes of severance pay and gratuity further highlight their distinctions.
Severance pay serves as a compensatory tool meant to mitigate the financial impact of sudden job loss on employees due to termination, layoffs, or business closures. It aims to provide short-term financial relief, ensuring that employees can sustain themselves until they find alternative employment. The provision of severance is often part of broader redundancy plans, such as corporate restructuring or downsizing.
Gratuity, however, is a long-term benefit that recognizes and rewards an employee’s loyalty and continuous service. It is not linked to termination due to layoffs or redundancy but is rather seen as a retirement benefit. Gratuity incentivizes employees to stay with a company long-term and is a statutory right that an employee earns after completing five years of continuous service.
Employers should understand that these payments are not interchangeable. Failure to comply with either obligation can result in legal disputes, where an employment lawyer in Delhi can assist in mitigating risks and ensuring adherence to statutory requirements.
The eligibility criteria for severance pay and gratuity vary significantly.
Under the Industrial Disputes Act, 1947, severance pay applies to “workmen” who have completed at least one year of continuous service. The definition of “workmen” excludes managerial and supervisory employees, limiting the scope of individuals entitled to severance under the Act. However, severance pay can also be offered contractually to non-workmen, including executives and managers, as part of negotiated employment terms or company policy.
Gratuity, on the other hand, under the Payment of Gratuity Act, 1972, applies to all employees (both workmen and non-workmen) who have completed a minimum of five years of continuous service with their employer. Exceptions to the five-year rule are made in cases of death or disability, in which gratuity is payable to the employee or their nominee, regardless of service length.
This difference in eligibility criteria makes it essential for employers to consult with an employment lawyer in Delhi to assess their obligations based on the type of employee and circumstances of termination.
The methods for calculating severance pay and gratuity are distinct and are based on different criteria.
Severance pay is typically calculated under Section 25F of the Industrial Disputes Act, 1947, which mandates that an employee who has completed at least one year of service is entitled to 15 days of average pay for each completed year of service. This calculation is simple and primarily depends on the employee’s last drawn salary and the number of years worked. Severance pay might also include additional components such as payment for unused leave, medical benefits, or other contractual perks.
Gratuity, as governed by the Payment of Gratuity Act, 1972, follows a statutory formula:
Gratuity= 15/26 × Last drawn salary × Years of service
In this formula, 15 represents the days of pay for each completed year, 26 is the number of working days in a month, and the years of service are rounded up to the nearest completed year. Gratuity is capped at ₹20 lakh, although employers may choose to offer more under voluntary schemes.
Employers must ensure accurate calculations in compliance with legal standards to avoid disputes, with an employment lawyer in Delhi providing expert guidance on complex cases involving high-level employees or non-standard contracts.
Another critical distinction between severance pay and gratuity lies in their tax treatment under Indian law.
For severance pay, the compensation is typically treated as a part of the employee’s income and is thus subject to taxation under the applicable slabs of the Income Tax Act, 1961. There are no specific exemptions for severance pay, which means it could be taxed at the employee’s prevailing tax rate.
In contrast, gratuity enjoys preferential tax treatment. Under Section 10(10) of the Income Tax Act, gratuity up to ₹20 lakh is tax-exempt for employees covered by the Payment of Gratuity Act, 1972. For those not covered, the exemption is limited to the least of the actual gratuity received, ₹20 lakh, or half of the monthly salary multiplied by the number of years of service. Any gratuity amount exceeding this threshold will be subject to taxation.
The distinctions between severance pay and gratuity are not merely academic; they embody critical legal obligations that Indian employers must navigate with precision.
Severance pay, dictated by the Industrial Disputes Act, 1947, serves as a crucial safety net for employees facing involuntary job loss, while gratuity, governed by the Payment of Gratuity Act, 1972, rewards loyalty and long-term service.
Employers must recognize that these two payments are governed by different eligibility criteria, calculation methods, and tax implications. Failure to comply with either obligation could lead to significant legal repercussions, not to mention the potential erosion of employee trust and morale.
Therefore, it is imperative for employers to seek expert legal counsel to ensure compliance with these statutory requirements and to craft policies that reflect a commitment to fair employment practices.
Severance pay is compensation given to employees when they are terminated due to retrenchment, layoffs or business closure under the Industrial Disputes Act, 1947. Gratuity, governed by the Payment of Gratuity Act, 1972, is a long-term benefit awarded to employees for loyalty and continuous service, payable on resignation, retirement or incapacitation.
Employees eligible for severance pay must have completed at least one year of continuous service and fall under the category of “workmen” as defined by the Industrial Disputes Act, 1947. Gratuity applies to all employees (both workmen and non-workmen) who have completed five years of continuous service, except in cases of death or disability.
Severance pay is calculated as 15 days of average pay for each completed year of service, under the Industrial Disputes Act. Gratuity is calculated using the formula: Gratuity = 15/26 × Last drawn salary × Years of service, and is capped at ₹20 lakh under the Payment of Gratuity Act.
Yes, while severance pay is mandatory only for “workmen” under the Industrial Disputes Act, employers may offer it contractually to managers and executives. Similarly, employers can choose to provide gratuity beyond the statutory requirements, even though the law mandates it only for employees with five years of service.
No, severance pay is not mandatory for all terminations. It is required only in cases of retrenchment, layoffs, or business closures for “workmen” under the Industrial Disputes Act, 1947. It is not applicable in cases of voluntary resignations or terminations due to employee misconduct.
